Volunteer Job Descriptions

Dental/Medical Professionals Needed

Dental and medical professionals may work in one of the areas listed after their job title or may choose to volunteer in any of the non-dental positions.  All dentists and hygienists delivering patient care must hold a current Wisconsin license.  Every dental/medical volunteer listed below must have current heptavax shots if working any of the dental/medical positions. All work is done under local anesthetic, no nitrous or sedation will be available.

Dentists:  Those with a current, unrestricted Wisconsin dental license may work in the following areas: dental triage (initial oral exam), routing (determining which care will be provided), local anesthesia (administering local for either restorative or oral surgery patients), oral surgery, restorative, endodontics, prosthodontics (taking impressions and fitting treatment partials), pediatric dentistry, Special Olympics, hygiene, assisting, sterilization, or radiology.

Dental Hygienists:  Those with a current, unrestricted Wisconsin dental hygienist license to work in the following areas: hygiene, Special Olympics, sterilization, assisting, patient education, medical triage or radiology.

Dental Assistants:  Experienced dental assistants to assist in: dental triage (scribing for initial oral exam), oral surgery, restorative, endodontics, prosthodontics, pediatric dentistry, Special Olympics, sterilization, patient education, medical triage and radiology.

X-Ray Technicians:  Individuals with appropriate training and experience to provide or assist with panoramic and intraoral x-rays.

Lab Technicians:  Individuals with appropriate training and experience to fabricate, or repair oral prosthetics, including treatment partials.

Dental Equipment Techs:  Individuals with appropriate training and experience to set up, maintain, and tear down dental equipment.

Front Office Staff/Billing Clerks:   Any non-dental position.

Dental Students: Dental students should sign up for any non-dental position, dental assistant, sterilization, radiology, hygiene support, central supply or patient education. Clinical positions not filled prior to the event by licensed dentists will be assigned to only those students that meet the criteria defined by the MUSOD.  All students working in restorative or anesthetic will be under direct supervision of a faculty member.

Hygiene/Assisting Students: Sign up for any non-dental position, patient education or sterilization.  If already trained in panoramic or intraoral x-rays, may also volunteer in radiology.

LPN, RN, Nursing Students, Physician, Physician Assistants, and Nurse’s Aid:  Medical triage, sterilization or radiology if trained in panoramic or intraoral x-rays.

EMTs:  To be available with necessary equipment during treatment hours

Pharmacist/Pharmacy Tech/Pharmacy Student:  Onsite pharmacy

Sterilization Specialists: Sterilizing instruments and equipment

Dental/Medical Position Descriptions (detailed departmental protocols available under protocols on volunteer page)

Medical Triage – conduct a medical history screening, check blood pressure and as needed check blood glucose levels or INR’s

Dental Triage Dentist – complete initial oral exam

Dental Triage Assistant – scribe for dentist completing exam

Assistant – assist dentists in restorative, oral surgery, pediatrics, all assistants sign up for a generic assisting shift regardless of department you will/wish to be assisting in; once onsite we will match you with your dentist (employer), those without a dentist onsite will be paired with an available dentist, those with oral surgery or pediatric experience will receive first opportunity to work in those areas when openings exist

Dental Hygienist – perform cleanings with or without a cavitron

Routing – assign patient to treatment area based on priority assigned in triage

Radiology – take or assist in panoramic or intraoral x-rays

Anesthetic – deliver local anesthetic to patients prior to treatment in restorative or oral surgery areas

Restorative – provide amalgam or composite fillings, option to provide limited oral surgery if willing and able if you deem a tooth is not restorable

Endo – RCT’s performed on restorable anterior teeth and/or on restorable and critical abutment teeth for removable or fixed prosthesis

Oral Surgery – extractions under local anesthetic

Pediatrics – diagnosis and treatment of children under 10

Family Restorative – diagnosis and treatment (restorative and/or extractions) of older children and parents accompanying pediatric patients

General Dentist – Special Olympics Athletes – diagnosis and treatment (treatment and/or extractions) of Special Olympics athletes

Dental Assistant – Special Olympics Athletes – assist dentist working on Special Olympics athletes

Dental Hygienist – Special Olympics Athletes – cleanings on Special Olympics athletes

Prosthodontics – take impressions for and place treatment partials

Lab – fabricate, construct, make, or repair oral prosthetics, including treatment partials

Sterilization – sterilize all personal or MOM provided instruments keeping personal and MOM instruments separate

Central Supply – work in the central supply area assisting other volunteers in finding supplies they are looking for, need a fairly good understanding of dental supplies and dental terminology related to supplies

Dental Equipment Tech – help set-up equipment on Thursday, maintain dental equipment throughout the clinic on Friday and Saturday, assist in tear down Saturday afternoon/evening

Hygiene Support – help turn over chairs in the hygiene department by wiping down, running instruments to sterilization and gathering supplies as needed

Pharmacy – fill prescribed pre-medication, antibiotics, and non-narcotic pain medications onsite

EMT – assist patients requiring medical attention

Patient Education: Provide basic oral health care education to patients while they wait to receive care.  Materials will be provided

Non-Dental/Medical Volunteer Position Descriptions

Volunteer Registration:  Greet and check in volunteers

Crowd Control (security): Assist in keeping the patient line and waiting areas under control

Patient Registration:  Greet patients, provide name tags, patient numbers and explain how the program works; direct people where they need to go to make sure they are seen in first-come, first-served order; and, distribute paperwork

Patient Ambassadors:  Escort patients between various departments ensuring that no patient is ever left alone on the clinic floor, run other onsite errands as needed by department leads

Interpreters:  Spanish, Hmong, other; translators will be needed in all departments to assist in patient communication

Patient Exit:  Distribute patient goodie bags and assist patients with any questions regarding additional dental needs

Data Entry:  Enter patient records into database to track completed procedures; assist as needed in filing patient records, this position does not require walking or standing

Hospitality:  Serve and clean-up food service areas for patients and volunteers

Waiting Area Coordinator: Check in patients waiting for service after they have been triaged but have yet to be treated to ensure first come, first serve order in the department

Meeting Place: Oversee gathering area for family and friends to meet after they have completed their care.  Help locate “lost” family members

Set-up:  Tables, chairs, dental units, supplies, signs, volunteer registration, food service, etc.

Tear-down:  Disassemble equipment, pack equipment and supplies, general clean-up, etc.  Saturday evening

ADCF/Guest: Employees and board members of ADCF that will be in a supervisory or observation role; out-of-state MOM leaders/staff observing; future WDA MOM local committee observing  (sign up for any specific jobs/shifts you want to do, no need to sign up for an observation shift – you are welcome to observe at any time, please indicate which meals you will attend

Restricted Volunteer Jobs  (Only individuals that were specifically asked to register in these categories should select from these jobs)

Department Lead: Volunteers serving on the state MOM Committee or as an onsite lead or department second

Special Olympics Ambassador: Employees and pre-identified volunteers with the Special Olympics organization

PR Team: those identified by the WDA staff as part of the onsite PR team