Volunteer Job Descriptions

Dentists: Those with a current, unrestricted Wisconsin dental license may work in: dental triage (initial oral exam), routing (determining which care will be provided), local anesthesia (administering local to restorative or oral surgery patients), oral surgery, restorative, endodontics, prosthodontics (taking impressions and fitting partials), pediatric dentistry, adult pediatric dentistry, Special Olympics, hygiene, assisting, sterilization and radiology.

Dental hygienists: Those with a current, unrestricted Wisconsin dental hygienist license may work in: hygiene, Special Olympics, sterilization, assisting, patient education, medical triage and radiology.

Dental assistants: Experienced dental assistants may assist in: dental triage (scribing for initial oral exam), oral surgery, restorative, endodontics, prosthodontics, pediatric dentistry, adult pediatric dentistry, Special Olympics, sterilization, patient education, medical triage and radiology.

X-ray technicians: Individuals with appropriate training and experience may provide and assist with panoramic and intraoral X-rays.

Lab technicians: Individuals with appropriate training and experience may fabricate and repair oral prosthetics, including treatment partials.

Dental equipment techs: Individuals with appropriate training and experience may set up, maintain and tear down dental equipment.

Front office staff and billing clerks: Suggested jobs include data entry using a simple web-based form (see non-dental volunteer position descriptions) or any non-dental position.

Dental students: Dental students may sign up for any non-dental position, sterilization, radiology, hygiene support, central supply, patient education or assisting. Clinical position (restorative and anesthetic) not filled prior to the event will be assigned to students meeting the criteria defined by Marquette University school of Dentistry and beginning with the class of 2017. All working in these clinical positions will be under the direct supervision of a preceptor.

Hygiene and assisting students: Sign up for any non-dental position, patient education or sterilization. If already trained in panoramic or intraoral X-rays, you may also volunteer in radiology.

LPNs, RNs, nursing students, physicians, physician assistants and nurse’s aides:  Medical triage, sterilization or radiology if trained in panoramic or intraoral X-rays.

EMTs: Available with necessary equipment during treatment hours.

Pharmacists, pharmacy techs and pharmacy students: Must have appropriate license or credentials to work in onsite pharmacy.

Dental/Medical Position Descriptions: (Detailed departmental protocols will be available prior to the event.)

Medical triage: Conduct medical history screenings, check blood pressures and, as needed, check blood glucose levels or INR’s.

Dental triage dentist: Complete initial oral exams.

Dental triage assistant: Scribe for dentist completing exams.

Dental assistant: Assist dentists in restorative, oral surgery, pediatric dentistry and adult pediatric dentistry. (All assistants should sign up for a generic assisting shift, regardless of the department you wish to assist in. Once onsite, you will be matched with your employer-dentist; those without a dentist onsite will be paired with an available dentist. Assistants with oral surgery or pediatric dental experience will receive first opportunity to work in those areas when openings exist.)

Dental hygienist: Perform cleanings with or without a cavitron.

Routing: Assign patients to treatment areas based on priority assigned in triage.

Radiology: Take or assist in taking panoramic or intraoral X-rays.

Anesthetic: Deliver local anesthetic to patients waiting to be seen in restorative or oral surgery areas.

Restorative: Provide amalgam or composite fillings with option to do limited oral surgery if you deem a tooth is not restorable.

Endo: Restricted to endodontic specialists (those with certificate in endodontics) until 30 days prior to event. RCTs performed on restorable anterior teeth and/or on restorable and critical abutment teeth for removable or fixed prosthesis.

Oral surgery: Restricted to oral surgeon specialists (those with certificate in oral surgery) until 30 days prior to event. Surgeons will do extractions under local anesthetic, no nitrous or sedation will be available.

Family dentistry: Restricted to pediatric dentistry specialists (those with certificate in pediatric dentistry). These assignments involve diagnosis and treatment of children 10 and under using local anesthetic only.

: Family hygienist: Perform cleanings on children older than 10 and parents accompanying pediatric patients.

Adult pediatric dentistry: Restorative treatment on children older than 10 and parents accompanying pediatric patients.

General dentist – Special Olympics athletes: Diagnosis and treatment (restorative and/or extractions) of Special Olympics athletes.

Dental assistant – Special Olympics athletes: Assist dentist treating Special Olympics athletes.

Dental hygienist – Special Olympics athletes: Perform cleanings on Special Olympics athletes.

Prosthodontics: Take impressions for and place temporary partials.

Lab: Fabricate or repair oral prosthetics, primarily treatment partials.

Sterilization: Sterilize all personal and MOM-provided instruments and keep them separate.

Supply: Assist other volunteers in finding necessary supplies. A fairly good understanding of dental supplies and related dental terminology is needed.

Dental equipment tech: Help set up dental equipment on Thursday, maintain it throughout the clinic on Friday and Saturday and assist with tear down Saturday.

Hygiene support: Help make chairs available in the hygiene department by wiping down, running instruments to sterilization and gathering needed supplies.

Pharmacy: Fill prescribed premedication, antibiotics and non-narcotic pain medications onsite.

EMT: Assist patients requiring medical attention.

Patient education: Provide basic oral health care education to patients while they wait to receive care. Materials will be provided.


Non-dental/Medical Volunteer Position Descriptions

Volunteer registration: Greet and check in volunteers.

Crowd control (security): Assist in keeping patient line and waiting areas under control. (Supplemented with professional security.)

Patient registration: Greet patients and explain how the program works. Direct people to where they need to go so they are seen on first-come, first-served basis. Distribute paperwork.

Patient ambassadors: Escort patients between various departments, so no patient is ever alone on the clinic floor. Run other onsite errands as needed by department leads.

Translators: Spanish and Hmong translators will be needed in all departments to assist in patient communication. Translators fluent in other languages may also be needed.

Patient exit: Distribute oral hygiene gift bags to patients as they leave the clinic.

Data entry: Use a web-based form to track completed procedures or enter patient survey information prior to patient receiving care.

Filing: File completed patient records in alphabetical order.

Hospitality: Serve and clean up food service areas for patients and volunteers.

Waiting area coordinator: Check-in patients waiting for care after they have been examined to ensure first-come, first-served order.

Pediatric patient coordinator: Track family members in the pediatric and family resorative area so no child is unaccounted for at any time.

Setup: On Thursday, place tables, chairs, dental units, supplies, signs, volunteer registration, food service, etc.

Teardown:  On Saturday, disassemble equipment, pack equipment and supplies, general clean up, etc.

America’s Dentists Care Foundation and other guests: Employees and board members of ADCF will supervise and/or observe. Out-of-state MOM leaders/staff will observe. Future WDA MOM local committee members will observe  (Please sign up for any specific jobs/shifts you want to do. No need to sign up for an observation shift – you are welcome to observe at any time.) All MOM attendees in this category are asked to please indicate which meals you will attend. You are welcome to join us for any or all.

Restricted Volunteer Jobs (Only individuals specifically asked to register in these categories should select from these jobs.)

Local committee: Volunteers recruited by the local lead/committee to help support the setup, teardown and/or running of the event (e.g., plumbers, electricians, general runners and others recruited for any job not listed). Dentists and dental team members serving on the local committee and who will be providing care should not select this as their job choice on clinic days. (Various shifts – sign up for meals only.)

Department lead: Volunteers serving on the state MOM Committee or as an onsite lead or department second. (All days, all times – sign up for meals only.)

Patient greeters: Welcome patients and provide name tags and patient numbers.

Special Olympics ambassador: Employees and pre-identified volunteers with the Special Olympics organization.

PR team: Those identified by WDA staff as part of the onsite PR team. (Various shifts – sign up for meals only.)

Legislative team: Those identified by WDA staff as part of the onsite legislative tour guide team. (Various shifts – sign up for meals only.)

Photographer: Those identified as official event photographers. (Various shifts – sign up for meals only.)